[QuickBooks.2014：The.Missing.Manual(2013.10)].Bonnie.Biafore.文字版.pdf

QuickBooks isn’t hard to learn. Many of the features that you’re familiar with from other programs work the same way in QuickBooks—windows, dialog boxes, dropdown lists, and keyboard shortcuts, to name a few. And with each new version, Intuit has added enhancements and features to make your workflQuickBooks2014the missing manualThe book that should have been in the boxBonnie biafore○ REILLYBeijing Cambridge Farnham Koln Sebastopol TokyoQuickBooks 2014: The Missing Manualby bonnie biaforeCopyright C 2014 Bonnie Biafore. All rights reservedPrinted in the United states of americaPublished by o Reilly Media, Inc1005 Gravenstein Highway north, Sebastopol, CA 95472O'Reilly books may be purchased for educational, business or sales promotional use Online edi-tionsarealsoavailableformosttitles(http.://my.safaribooksonline.com).Formoreinformationcontactourcorporate/institutionalsalesdepartment(800)998-9938orcorporate@oreilly.comOctober 2013: First editionRevision History for the First Edition:2013-10-1First releaseSeehttporeillycom/catalog/errata.csp?isbn=0636920027478forreleasedetailsThe missing manual is a registered trademark of o'reilly media, Inc. the missing manual logoand"The book that should have been in the box"are trademarks of o'reilly media, InC. Manyof the designations used by manufacturers and sellers to distinguish their products are claimedas trademarks. Where those designations appear in this book, and o Reilly Media is aware of atrademark claim, the designations are capitalizedWhile every precaution has been taken in the preparation of this book the publisher assumes noresponsibility for errors or omissions or for damages resulting from the use of the informationcontained in itSBN-13:978-1-44934175-6ContentsThe missing creditsIntroductionXVWhat's New in Quick Books 2014XVWhen Quick Books May Not Be the AnswerXVIIChoosing the right editionAccounting Basics: The Important stuffAbout this bookabout the outline.,,,,,,,,,,,...,XⅩ|VThe very basicsAbout→ These-> Arrowsabout the online resourcesXⅩVISafari@ books onlinePart One: Setting Up QuickBooksCHAPTER 1: Creating a company FileOpening Quick BooksBefore You Create a Company File3347Creating a company FileConverting from another Program to Quick Books20Opening an Existing Company FileModifying Company Info26CHAPTER 2: Getting Around in Quick Books29Menus and the icon bars30Switching among Open Windows32The home page34The Company Snapshot42CHAPTER 3: Setting Up a chart of Accounts43acquiring a chart of Accounts44Planning the chart of accounts......46Creating Accounts and SubaccountsWorking with Accounts58CHAPTER 4: Setting Up Customers, Jobs, and vendors63Creating customers in Quick BooksCreating Jobs in Quick BooksSetting Up VendorsWorking with Customers, Jobs, and Vendors8Managing Leads90CHAPTER 5: Setting Up Items93What items do...93When you dont need items95Should You track Inventory with Items?95Planning your items98Creating itemsService items.104Product items..107Other Types of items108Working with ItemsCHAPTER 6: Data Entry Shortcuts for ListsAdding and editing Multiple recordsImporting Customer, Vendor, and Item InformationCHAPTER 7: Setting Up other Quick Books Lists133Categorizing with Classes..................... 134Price levels..136Customer and vendor profile lists....∴∴...139Fixed asset items146Managing Lists147Part Two: BookkeepingCHAPTER 8: Tracking Time and mileage157Setting Up Time trackiEntering Time in Quick BooksRunning Time Reports168Tracking mileage168Generating Mileage Reports174CHAPTER 9: Paying for Expenses175When to Pay Expenses........175Entering Bill176Recording a deposit to a vendorHandling reimbursable expenses183Paying Your bills185CONTENTSWriting Checks Without Entering bills193Producing check197Paying Using other Payment Methods203Recording vendor refunds and credits........,...207Running Expense-Related Reports.208CHAPTER 10: InvoicingChoosing the right type of Form212Sales forms and accounts214Creating Invoices216Creating Batch Invoices236Deposits, down Payments, and retainersInvoicing for Billable time and Costs.....245Invoicing for backordered Products252Estimating Jobs258Creating Progress invoice264Handling Customer Refunds and credits268Modifying Invoices275CHAPTER 11: Producing StatementsGenerating statements......277CHAPTER 12: Transaction timesavers289Printing Forms290Emailing Forms.299Memorizing Transactions303Finding Transactions310CHAPTER 13: Managing Accounts Receivable319Receivables aging.320Receiving Payments for Invoiced Income326Applying credits to Invoices332Discounting for Early Payment334Correcting Misapplied Customer Payments338Applying Finance Charges340Cash sales342Making Deposits349CHAPTER 14 Bank Accounts and credit cards..355Entering Transactions in an Account Register356Handling bounced checks...,..360Transferring funds368Reconciling AccountsManaging Loans.........∴.....383CONTENTSCHAPTER 15: Doing payroll393Getting Started with Quick books Payroll........394Intuit Payroll services397Signing Up for an Intuit Payroll Service399Setting Up Payroll in Quick Books400Running Payroll.....,.414Paying Payroll Liabilities421Preparing Payroll Tax Forms424Running Payroll Reports426Recording transactions from a payroll service427Paying yourself428CHAPTER 16: Making Journal Entries433Balancing debit and credit amounts434Some reasons to use journal entries..435Creating J436Checking Journal entries440Reclassifications and corrections441Recording depreciation with Journal Entries442Recording Owners'Contributions445CHAPTER 17: Performing Year-End Tasks449Checking for Problems449Viewing Your Trial Balance452Generating Financial reports453Generating Tax Reports467Sharing a company File with Your Accountant.4701099sClosing the books for the year.480Part Three: Managing Your BusinessCHAPTER 18: Keeping Track of Financial Tasks485Tracking To-Dos486Adding No489Reminders491Your financial calendar494CHAPTER 19: Managing Quick Books Files497Switching Between Multi-and Single-User Mode..497Backing Up Files499Restoring backups08Sending company files to others51CONTENTSVerifying Your Quick Books data514Condensing data516Cleaning Up after Deleting Files521CHAPTER 20: Managing Inventory.523Following the Inventory Money trai.........524Setting Up Inventory items..525Purchasing Inventory529Selling Inventory538Running Inventory Reports.....539Working with the Inventory Ce544Performing a Physical Inventory.546Adjusting Inventory in Quick Books....548CHAPTER 21: Working with Sales Tax553Setting Up Sales Tax553Producing Reports of the sales Tax You owe560Paying Sales tax561CHAPTER 22: Budgeting and Planning563Types of Budgets564Ways to Build Budgets564Creating Budgets in Quick Books565Creating Customer: Job or Class budgets.568Filling in Budget values570Creating and Copying budgets with EXcelRunning budget reports578CHAPTER 23: Tracking Finances with Reports and Graphs583Finding the right reports.584Running Reports588Printing and Saving reports59Customizing reportsMemorizing reports606Swapping Reports between Company Files609Part Four: QuickBooks powerCHAPTER 24: Banking online with Quick Books613Setting Up Your Accounts for Online servicesExchanging Data with Your bank617Banking Online Using Express Mode622Banking Online Using Classic ModeCONTENTSCHAPTER 25: Configuring Preferences to Fit Your Company637Preferences: The basics∴∴...638Accounting........639Bill642Calendar643Checking644Desktop view647Finance charge650General652Integrated Applications656Items Inventory.657Jobs estimates.657Multiple Currencies..659Payments660Payroll Employees..∴.∴∴∴..66Reminders662Reports and graphs.663Sales customers∴....,665Sales tax..667Search668Send forms668Service connection671Spelling.672Tax:1099......672Time& ExpensesCHAPTER 26: Integrating Quick Books with other Programs675Mail merge to a word documentSynchronizing Contacts..682Working with other Apps............685Exporting Quick Books Data688Importing Data from Other Programs696CHAPTER 27: Customizing QuickBooks699Customizing the home page.700Fast access to Favorite features.......703Customizing the Company Snapshot709Customizing forms711CHAPTER 28: Keeping Your Quick Books Data Secure725Setting Up the Administrator726Creating Quick Books Users730Restricting Access to Features and data733CONTENTS